RECORD MANAGEMENT SYSTEMS

Managing records and document based information remains critical to an organization’s efficiency.

 

It is estimated that 90% of an organization’s information is printed on paper, so managing documents and file folders properly is essential.  The efficiency with which an organization performs its core business functions is dependent on the organization’s ability to access information filed in their filing system.  McMurray Stern helps businesses organize their filing systems and file folders so that they can find the correct file folder when they need it.

McMurray Stern provides color coded filing supplies and end tab filing equipment that work in harmony with one another to make retrieval and refiling documents easy and accurate.  By applying our systematic color coded filing methods, you will be able to efficiently organize and manage your files to increase personnel productivity and save valuable floor space.

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COLOR CODED FILING SYSTEM

 

The Association of Records Managers and Administrators [ARMA] has long reported that the retrieval of files, misplacement of files, tracking of files, and overall management of files have all been linked to significant operational expense. We understand this, and know how to recommend solutions to improve the efficiency of your filing operation – Implement a color-coded records management system, and reduce file retrieval times by 40-65 percent.

It doesn’t matter if you are filing numerically, alphabetically, terminal digit, or any other type of system – Color-coding virtually eliminates misfiles!

The traditional method of manually applying individual color bands to the end tab of a file is both tedious and costly. With an On-Demand Label Print System from McMurray Stern, you can dramatically improve this process by printing and applying a single strip label with data imported from your computer.

Product Highlights
  • Improves filing efficiency by 50%
  • Virtually eliminates misfiles
  • Reduces filing & retrieval time
  • Works with unlimited label designs
File Tracking System

 

Today’s organizations must manage their information in an accountable manner, ensuring the reliability and trustworthiness of records.

Our ‘quick-build’ recordkeeping software is an integrateddocument management system for managing your business records.

Business decisions are made at every level of your organization. Make sure the right information is in the right hands. Our recordkeeping software gives you completecontrol over all documents used throughout your organization, both paper and electronic.

Easy enough to use in a single department, yet powerful enough to roll out to your entire organization, our record keeping software helps you manage your information wisely, securely and efficiently.

Product Highlights
  • Improves access to information
  • Secures sensitive business records
  • Ensures regulatory compliance
  • Streamline manual processes
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File Conversion

 

There are several risk factors that must be considered when implementing a large-scale folder conversion project, and our expertise in project planning and design enables us to bring together all resources necessary to complete this project quickly and accurately, saving you many hours of time and the frustration of error.

McMurray Stern provides turn-key file conversion services. Our expert staff of records management professionals can convert your top tab files to side tab files quickly and accurately. Whether you are converting top tab files to a new space efficient end tab filing system, merging files from multiple locations into one central location, or moving your filing system, we can help.

Our file conversion services include; top-tab to side-tab file conversions and merging or consolidating multiple filing systems. We can also provide bar code conversions and file purging services.

Product Highlights
  • Avoid conversion errors
  • Minimize disruption to your staff
  • Project managed, monitored, & audited
  • 24/7, 365 availability if needed
File Relocation

 

McMurray Stern assesses your present files, and prepares them to be moved. We can sort them, bar code them, box them, or place them on mobile file carts that are then shrink-wrapped to protect the files during the move. We’ll meet your files at the new site, and make sure they get back on the shelves, or in the cabinets, in the correct order.

If moving into a new space entails the implementation of new file equipment, we’ll coordinate the installation of that equipment with the file move, so that everything goes smoothly.

Product Highlights
  • Minimize disruption to your staff
  • Our staff are bonded & insured
  • Project managed, monitored, & audited
  • 24/7, 365 availability if needed
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Data Capture – Imaging

 

McMurray Stern employs the latest in document imaging technology to convert your paper documents and microfilm archives into digital content, enabling you to improve access, distribution, and reduce storage requirements.  Once documents are scanned and indexed, employees will be able to quickly browse, find, print, copy, and e-mail electronic documents right from their desktops.

Our document imaging services will allow you to improve customer service, boost productivity, protect your sensitive data, and reduce your information storage and management costs.

We convert images and data from all types of media, from rare books to existing computer files. Methods range from single page processing with manual data entry, to high-speed OCR, forms processing and media conversions.

All phases of a document imaging project such as preparation, document scanning, document indexing, PDF conversion and OCR can be completed on-time, on-budget with McMurray Stern.

Product Highlights
  • Create file records electronically
  • Eliminate lost records
  • Increase records security
  • Supports bar code recognition
Filing Supplies

 

McMurray Stern can help you keep your filing system organized. We offer a full range of filing system supplies including standard and custom end-tab folders, file backs, file pockets, Oblique compartments, pressboard folders and indexes.

To help you get the most efficiency out of your filing system, we provide automated color-coded labeling systems and supplies.

Product Highlights
  • Custom folders available
  • Variety of stock weights & colors
  • Imprint with your logo or information
  • Competitive price & lead times
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Interested in learning how the right record management can make a difference in your department?

 

Contact McMurray Stern today to get a free space assessment.

McMurray Stern

McMurray Stern